Managing access level of workspace members

Learn more about workspace members access levels and how to update them

Tuba avatar
Written by Tuba
Updated over a week ago

If you are subscribed to the Team, Organization, or Enterprise plans, you can manage the access levels of your workspace members and set restrictions for certain members on which projects and styleguides they can access.

You can see all members in your workspace along with their roles and access levels from the Workspace Members page. Click on your profile image on the right top of the app and select your workspace to go to its Workspace Members page:

There, you’ll see the members’ access levels under the Access tab.

All projects access

All project access means that your workspace member can access all projects and styleguides in the workspace. They can freely browse and join any projects and styleguides. This also means that you can simply share a link to a project or styleguide without inviting them manually.

We recommend assigning the “All project access” to a director, lead, or member with an Admin role in the workspace so that they can help assign roles, update access levels, and add new members.

Invited only (restricted) access

Restricted access is a setting that you can apply to members that can only view selected projects and styleguides. In other words, members with restricted access will need to be invited to the projects and styleguides in order to work on them. This setting may be ideal for 3rd party developers or designers.

After adding restricted members to the workspace, make sure to invite them to the projects and styleguides that they need to access separately Projects and Styleguide.

☝️ Restricted members also count toward your total number of seats.

New members

While you are inviting new members to your workspace from the Workspace Members page, you can set their access levels as well.

Existing members

To update the access level of an existing member in your workspace, open the second dropdown menu next to role settings and make a selection. You can also use the “Update access” button on the right top of the member list.

With the “Update access” button, you can also update the access levels of multiple members at once. To select multiple members, press and hold the Command key for Mac, and Ctrl for Windows, then click on the users.

Related articles:

Did this answer your question?