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Assigning roles to workspace members
Assigning roles to workspace members

Learn more about workspace member roles

Bedriye avatar
Written by Bedriye
Updated over 3 months ago

You can assign different roles to the members in your workspace to define what resources they can access. To do this, navigate to the Workspace Members page by clicking on the profile image on the right top and selecting your workspace:

From the Workspace Members page, you can make members:

  • Admins who can manage your members, billing settings, and advanced security settings (on Enterprise only)

  • Editors who can publish, edit, and delete designs, organize projects

  • Developers who can access technical specs and assets of designs

  • Reviewers who can make comments on the designs, view all information in a project

Besides assigning roles, you can also manage the access levels of your members in your workspace.

Roles

Workspace members can have four different roles: Admin, Editor, Developer, and Reviewer.

👑 Admin

The Owner is also considered an Admin.

  • Manage

  • Add seats to the workspace

  • Remove seats from the workspace

  • Invite and remove workspace members

  • Tag workspace members

  • Edit workspace billing information

  • Edit workspace name and logo

  • Delete all annotations

  • Delete all comments

  • Delete any approval request

… and all of the below.

🎩 Editor

This role is called Editor/Developer on the Team plan.

  • Create, edit, and delete projects and styleguides

  • Upload and delete designs

  • Create and modify flows

  • Change the name and density of projects and styleguides

  • Manage project and styleguide integrations: Jira, Slack, Microsoft Teams, Trello

  • Create, edit, and manage sections

  • Create, edit, delete, and tag screens

  • Create, edit, and delete colors

  • Create, edit, and delete text styles

… and all of the below.

👓 Developer

This role is available on the Advanced, Organization, and Enterprise plans.

🧐 Reviewer

This role is free of charge.

Reviewers are not able to access technical specs, download assets, code snippets, or upload designs. We recommend assigning this role to project managers, clients, and other stakeholders who only need to view and provide feedback.

You can access the comparison table for all the roles in Zeplin here.

☝️ While assigning an Admin, Editor, or Developer role to your existing Reviewers or new members, if you don't have any seats available, Zeplin will give your workspace Owner or Admins a 7-day grace period to confirm or revert these additional seats. Members who are not reviewed within seven days will be confirmed automatically. That means the new seats will be added to the subscription, and you’ll be billed a prorated amount for these seats.

Assigning roles to new members

You can assign roles while inviting new members to your workspace from the Workspace Members page.

Assigning roles to existing members

To change an existing member’s role, click on the role dropdown from the Workspace Members page.

☝️ To be able to change a user's role to Admin, you'll first need to change their access level to "All projects”.

To assign a specific role to multiple members at once, you can select them by dragging and clicking and using the “Assign role” button at the top.

Another way to select multiple members is to press and hold the Cmd key for Mac and Ctrl for Windows, then click on the users you’d like to include.

You can also use the search bar to help filter members by domains, emails, names, and usernames.

☝️ Workspace members with an Editor or lower roles can contact their workspace Owner or Admins if they need to change their own roles.

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